Finding the ‘next Max Verstappen’ with data and smart algorithms.
Van Amersfoort Racing
Smartinvoice
Automating invoicing processes.
Connect financial and operational data to process invoices faster and more carefully.
Trusted by leading organisations
Why we built this,
For maintenance and service companies, invoicing often involves more manual work than necessary. Employees gather data from different systems, check Excel files and work out which jobs can be invoiced.
When information is missing or does not match, an invoice remains on hold. This causes delays, extra coordination between Finance and Operations, and discussions with customers.
SmartInvoice connects financial and operational data in the invoicing process. The solution supports checks and helps determine which information is ready to be processed.
What you can expect,
Operational and financial data brought together
SmartInvoice brings together the information needed to prepare an invoice. This means your team no longer has to collect data manually from different systems and files each time.
The data used depends on your invoicing process and the systems where work carried out and financial agreements are recorded.
Checks within the invoicing process
The solution can support agreed checks before information is processed further. Missing data or discrepancies are made visible, so your team knows which records need attention.
These checks can cover:
- Work carried out
- Available operational data
- Financial agreements
- Missing or inconsistent information
Human review where needed
Not every invoice can be prepared fully automatically. Different agreements, incomplete records or exceptions may require further review.
SmartInvoice therefore supports both automated processing and manual checks. You decide which situations proceed automatically and which are referred for review, based on your own process.
Our approach,
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Map the existing invoicing process
We examine the steps staff take before an invoice can be sent. We look at where the information comes from, which checks are needed and what causes delays.
This shows which parts are suitable for automation and where human judgement is still needed. -
Connect data sources and set up checks
We connect the relevant financial and operational data. We then set up the checks needed to move information carefully through the invoicing process.
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Start with a clearly defined invoicing workflow
We start with a specific type of service order, client or invoicing workflow. This lets us test how it works in a controlled way and identify exceptions more easily. After the initial implementation, SmartInvoice can be extended to other activities, clients or parts of the organisation.
Not another layer of administration, but a connected process that supports invoicing based on the work carried out.
This reduces manual follow-up and gives you greater control over the financial processing of service and maintenance work.
What we've built before,
Three projects from our work with data and AI.
Further reading
Blogs and in-depth articles from our team.
24 Aug 2026
Three lessons from our AI projects
What we learned from dozens of AI projects: start with the decision, treat data quality as an organisational issue and arrange management in advance.
18 Aug 2026
From pilot to production: why most AI projects stall
Most AI projects stall not because of the technology, but because of data, teams and processes. Read what it takes to move from pilot to production.
25 Jun 2026
Responsible AI: from principles to practice
AI is developing rapidly. New models emerge almost every week, and more and more organisations are experimenting with AI.
Get in touch
Stef Stoelwinder
Business DevelopmentE-mail info@datasciencelab.nl
Phone +31 (0)20 3636 724
Frequently asked questions,
SmartInvoice focuses on processes where invoices depend on operational data from service and maintenance work. It is particularly relevant when staff gather information from multiple systems and carry out many checks manually.
That depends on the process, the available data and the number of exceptions. Repeatable checks and clearly defined invoice flows are better suited to automation. If data is missing or different arrangements apply, human review may still be needed.
SmartInvoice is designed to connect relevant financial and operational data. We determine which existing systems can stay in place and which integrations are needed based on your current environment. The precise integration options still need to be confirmed.
An invoice can only be prepared accurately if the underlying records are correct. Unrecorded work, inconsistent definitions or incomplete files will continue to cause problems in an automated process. That is why we first map out the data sources and checks.
Start with steps that occur frequently, follow fixed rules and use sufficiently reliable data. Exceptions with significant financial consequences are more likely to require human review. This way, the level of automation reflects the risk and predictability of each step.